Question 1

How do I plan an event step by step?

Accepted Answer

Start with the essentials — event type, date, venue and a target budget. Then build your guest list and track RSVPs to get a firm headcount, which drives catering and seating. Set a budget with categories (venue, catering, decor, etc.) and record estimated versus actual costs. Assign tasks and vendors with due dates, and finally lay out a run-of-show timeline for the day itself. This free Event Planner does all five in one private page.

Question 2

How much should I budget for an event?

Accepted Answer

Budgets vary by scale and country, but a common split for a mid-size celebration is roughly 40–50% venue and catering, 10–15% decor and flowers, 10% photography and video, 8–10% attire, 5–10% entertainment, and a 5–10% contingency. Enter your own line items — the planner totals estimated versus actual and shows what is left, so you can budget from real numbers rather than a rule of thumb.

Question 3

How do I track RSVPs and get a final headcount?

Accepted Answer

Add each guest or household with the number invited and their RSVP status (yes, no, maybe or pending). The planner sums confirmed attendees automatically, so your catering headcount updates as replies come in. You can also record meal preferences and group guests by side or table.

Question 4

Is my guest and budget data private?

Accepted Answer

Yes. Everything is stored only in your own browser on this device — no account, no upload, nothing sent to a server. Export a CSV to keep a backup or share with your committee, and clear your browser data to remove it entirely.

Question 5

Can I use this planner for a conference or funeral, not just a wedding?

Accepted Answer

Yes. Pick the event type — wedding, conference, birthday, funeral, fundraiser, corporate or other — and the same tools apply: guest or delegate list, budget, vendors and tasks, and a run-of-show timeline. It works for any currency and any country.