Kenya buyer’s guide
The best invoicing software in Kenya
An invoice's job is to get you paid, fast and professionally, with the right details (your KRA PIN, VAT if registered, and your M-Pesa or bank payment info). For most freelancers and small businesses a free invoice generator is all you need; a full invoicing platform helps once you send many invoices, track payments and chase overdue ones at volume. Here are the options and how to choose.
Start here, free
Make a branded invoice, free
Professional PDF invoice in seconds, with KRA PIN, VAT and M-Pesa details. No sign-up to start.
Open the free tool →How to choose
- Free to start: you should not pay to send a professional invoice.
- Kenya essentials: space for your KRA PIN, VAT, and M-Pesa (till/paybill) or bank details.
- Professional look: a clean, branded PDF that gets taken seriously.
- Tracking at volume: paid vs unpaid, reminders, and recurring invoices if you send many.
- Fits your stack: standalone if you just need invoices, or part of your accounting if you already use one.
The options, compared
LeadAfrik Invoice GeneratorOurs
FreeA free, branded invoice generator that produces a clean PDF in seconds, with Kenyan payment details built in.
Best for: Freelancers and SMEs who just need to send a professional invoice now.
🇰🇪 Fields for KRA PIN, VAT and M-Pesa till/paybill; no sign-up to try.
Open LeadAfrik Invoice Generator →Zoho Invoice
FreeA genuinely capable free invoicing app, part of the Zoho suite.
Best for: Businesses wanting free invoicing that can grow into full accounting.
🇰🇪 Supports VAT and integrates with Zoho Books; widely used in Kenya.
Visit Zoho Invoice →Wave
Free coreFree invoicing and accounting aimed at freelancers and very small businesses.
Best for: Solo operators who want invoicing plus simple books, free.
🇰🇪 Free, but payments and some features are North-America-centric; check fit for Kenya.
QuickBooks Online
Paid monthlyInvoicing inside a full accounting platform, with strong tracking and reporting.
Best for: Businesses that already want full accounting, not just invoices.
🇰🇪 Available in Kenya and supported by many local accountants.
Visit QuickBooks Online →Pricing shapes are indicative only and change often, always check the provider for the current figure. We list our own tools openly and never rank them above better-fitting alternatives.
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Questions people ask
What is the best free invoicing software in Kenya?
For a quick, professional invoice, a free branded invoice generator is the fastest route. Zoho Invoice is a strong free option if you want tracking and to grow into accounting, and Wave offers free invoicing too. All three let you send a clean invoice at no cost.
What must a valid invoice include in Kenya?
Your business name and contact, your KRA PIN, the customer's details, a unique invoice number and date, a clear description and amounts, VAT if you are VAT-registered, and your payment details (M-Pesa till or paybill, or bank). A tax invoice for VAT has additional requirements set by KRA.
Can I put my M-Pesa till on an invoice?
Yes. Including your M-Pesa till or paybill (and your bank details) on the invoice makes it easy for the client to pay you promptly. A good invoice generator has fields for exactly this.