✉️ Business & Money Documents
How to Write a Job Offer / Appointment Letter in Kenya (2026)
The pain: Your offer letters miss the reporting date or conditions, or contradict the later contract, so onboarding goes wrong.
The outcome: A clear appointment letter with the role, salary, conditions and an acceptance deadline, consistent with the contract.
A job offer is usually conditional on references, medical and valid documents, and should be consistent with the Employment Act Section 10 particulars.
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What a job offer letter does
A formal written offer confirms the role and key terms, usually preceding the full contract and consistent with the Employment Act Section 10 particulars. It is often conditional on references, a medical, and valid documents.
Fill-in template: job offer / appointment letter
- Company letterhead, date, reference
- Candidate name & address
- Position / department | Reporting to
- Start / reporting date
- Employment type & probation period
- Salary & allowances / benefits
- Working hours & place of work | Leave entitlement
- Conditions of offer (references, medical, KRA PIN, certificates, good conduct)
- Documents to bring on reporting
- Offer validity / acceptance deadline
- Employer signature | Acceptance signature of employee + date
Common mistakes to avoid
- Terms in the offer contradicting the later contract.
- No acceptance deadline or signature line.
- Omitting the reporting date, salary, or conditions of offer.
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Questions people ask
What should a job offer letter in Kenya include?
The position and department, reporting date, employment type and probation, salary and benefits, working hours and place of work, conditions of offer, and an acceptance deadline with a signature line.
Should a job offer match the employment contract?
Yes. The terms in the offer must not contradict the later contract, and the offer should be consistent with the Employment Act Section 10 particulars.
Can a job offer be conditional in Kenya?
Yes. It is often conditional on references, a medical, a valid KRA PIN, certificates and good conduct, which should be listed as conditions of offer.
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