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🏢 Business & Money Documents

How to Write a Company Profile for Tenders in Kenya (2026)

The pain: Your profile is generic and missing the registration and PIN details that tenders demand, so it fails the eligibility check.

The outcome: A focused profile with your legal details, track record and services that satisfies a tender's technical and eligibility documents.

Procuring entities frequently require a company profile in the technical or eligibility documents, so include your registration numbers, PIN, physical address and completed contracts.

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Present your registration numbers, PIN, track record and services in a tender-ready profile. Free.

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How long a profile should be

A company profile presents who you are and why you can deliver. Length ranges from a 1 to 2 page capability statement to a 10 to 15 page tender profile, depending on the purpose.

Fill-in template: company / business profile

  • Company name, logo, tagline
  • Legal form & registration number (Incorporation / Business Name)
  • KRA PIN | Year established
  • Physical & postal address, phone, email, website
  • About Us (2 to 3 paragraphs)
  • Vision / Mission / Core Values
  • Products & Services (detailed)
  • Key personnel (name, role, qualifications)
  • Track record / major clients / completed projects
  • Certifications & memberships (AGPO, licences, ISO, professional bodies)
  • Contact person for enquiries

Common mistakes to avoid

  • Generic vision and mission with no evidence of a track record.
  • Omitting registration, PIN or legal details that tenders require.
  • Outdated contacts or no physical address.
  • Too long and unfocused, or too thin for a serious tender.

Ready to act? Use these free tools

Company Profile Builder →

Present your registration numbers, PIN, track record and services in a tender-ready profile. Free.

Business Plan Generator →

Build the fuller plan behind your profile for financing or serious bids. Free.

Questions people ask

What should a Kenyan company profile include for tenders?

Procuring entities require your registration numbers, KRA PIN, physical address and completed contracts in the technical or eligibility documents, alongside your services and key personnel.

How long should a company profile be?

It ranges from a 1 to 2 page capability statement to a 10 to 15 page tender profile, depending on the purpose.

What details do tenders require in a business profile?

The legal form and registration number, KRA PIN, physical and postal address, current contacts, track record with major clients, and certifications such as AGPO, licences and professional memberships.

Official sources

Read next

📑 Business & Money DocumentsTender proposalA complete, compliant bid with a technical and a separately sealed financial proposal and every mandatory document in date.🧾 Business & Money DocumentsKRA tax invoice (eTIMS)A valid eTIMS tax invoice with the CU serial, CU invoice number and scannable QR code that your customers can claim against tax.📝 Business & Money DocumentsProfessional quotationA clear priced offer with a validity date and stated VAT terms that converts to a sales order and then a proper eTIMS invoice.

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