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Free Farm Workers Payroll (Excel, KES) — casual labour attendance and wages

Casual labour is most farms' biggest cost and the easiest to get wrong. This free payroll keeps it fair and clear: list your workers and their daily rate, mark attendance day by day, and it works out each worker's wages for the week and the month, and the total wage bill you owe.

Download — Excel (.xlsx) ↓Opens in Excel or Google Sheets · no sign-up
Prefer Google Sheets? You don't need Microsoft Excel →
  1. Download the file above.
  2. Open Google Drive, then New → File upload and choose the file.
  3. Right-click it in Drive → Open with → Google Sheets. It becomes a fully editable Google Sheet — every formula and tab intact — and works on your phone too.

The .xlsx format opens free in Google Sheets, LibreOffice, or Excel for the web — no paid software required.

What's inside

  • One row per worker with role and daily wage
  • Attendance marked day by day, with half-days and overtime
  • Weekly and monthly pay per worker, worked out
  • Total wage bill for the whole team
  • KES throughout; only the yellow cells accept typing
  • Works in Excel or Google Sheets

The tabs

  • Start Here (guide)
  • Workers
  • Attendance
  • Payroll

Yellow cells only. You type in the yellow cells; the rest are locked formulas. Gridlines are off and it prints clean on A4.

Basic vs Premium

The free version does the job. The premium does more of it.

The free basic workbook above is a complete, formula-driven template you can use forever. The premium upgrade adds the extras that turn record-keeping into a management tool.

Basic — Free

  • The core sheets and formulas, in KES
  • Works in Excel or Google Sheets, on your phone
  • Yours to keep, no sign-up

Premium — KES 500

  • A printable per-worker payslip (A4)
  • A monthly wage-bill dashboard, drawn as bars
  • Overtime and half-day handling built in
  • Swahili labels alongside English (Mishahara, Siku, Jumla)
Get Premium — KES 500 · Excel (.xlsx) ↓Pay once via M-Pesa (Kenya) · yours to keep · opens in Excel or Google Sheets

On Workers, list each person once with their role and daily wage. On Attendance, mark the days (and half-days) each worked, and any overtime hours. The sheet multiplies days by the daily rate, adds overtime, and gives each worker's weekly and monthly pay without you reaching for a calculator.

A wage-bill total shows what the whole team costs, so a farmer can plan cash before payday, not after. Yellow cells are your only inputs. The premium version prints a clean per-worker payslip and shows the monthly wage bill on a dashboard. Opens in Excel or Google Sheets.

Do it online instead

Track wages and money with Biashara Yangu

Open the free tool →

Custom work

Need a template made just for you?

Can't find the exact workbook, or want one branded and built around how your business actually runs? We build custom Excel & Google Sheets — bespoke financial models, dashboards, sector trackers, data clean-up and automation. Need it in English or Kiswahili, or another language? Just ask. Tell us what you need and we'll quote.

Request a custom template or Excel service →Email info@leadafrik.com

Frequently asked questions

Is the basic version free?

Yes. The basic payroll is free to download and keep. The premium upgrade, with printable payslips and a wage-bill dashboard, is an optional KES 500.

Is it built for casual labour?

Yes. It is designed around daily-rate casuals: mark the days worked and the pay follows. Half-days and overtime are handled so a fair day's pay is easy to compute.

Can I keep a whole season in one file?

Yes. Keep marking attendance through the season; the weekly and monthly totals update as you go. For a new season you can copy the file to keep the old record intact.

Tools & templates you may need

Coffee Farm Record Book →Tea Farm Income & Expense Tracker →Farm Record Book (KES) →Poultry Farm Manager →Dairy Farm Records →Crop & Shamba Farm Records →Agri-Loan Readiness & Farm Financial Statement →Maize Farm Budget Calculator →Farm Loan & SACCO Repayment Tracker →Farm Inventory Manager →All templates →

Available in English, with Kiswahili labels in the premium version. Need it in another language, or a custom build? Email info@leadafrik.com.