On the Asset Register tab you add each item: name, a category from the dropdown (Textbooks, Furniture, Lab equipment, ICT devices, Sports, Other), location, quantity, a minimum quantity, unit value in KES, condition and the date acquired. The total value per line and a flag work themselves out, so anything at or below its minimum shows LOW and anything in Poor or Damaged condition shows CHECK. The Movements tab logs every issue, return and new delivery, with the item picked from a dropdown so names always match.
The Summary totals your grand asset value, counts what is low or needs checking, and breaks value down by category. Yellow cells are the only ones you type in; the rest are locked formulas, so a busy office cannot break the maths. It opens in Excel, WPS Office or Google Sheets, so the register can be shared with the head teacher and the bursar. The premium upgrade adds a value dashboard and a printable A4 stock-take you can carry round to count against.